Cassandra Gorton | Monash Health

Tech Showdown is a new, regular feature of JoHILA. Novel products, software, and technologies will be compared against each other to determine who is the winner, based on available features, ease of use, and price. If you have an idea for Tech Showdown, or would like to see a comparison of two particular technologies, please email Cass. 


How do you manage and organise projects within your team? Perhaps you use a spreadsheet to keep track of tasks. You might have a whiteboard in the office with a simple checklist. Maybe you use a shared inbox and delegate items to team members with labels. Well, there’s an easier way – the online project management tool.  


In the blue corner, we have Trelloin the red corner, we have Both products leverage the idea of a Kanban board. A Kanban board is a way to visually represent a project. The board has columns, usually titled ‘To Do’, ‘In Progress’, and ‘Complete’ – although the columns can be called anything, depending on your context. Tasks are written on an individual card and the card is moved through the columns, depending on what stage it is in.  


Trello and boast of their capacity to increase productivity and collaboration, but implementing new systems for a team can be time consuming and doomed to fail if it doesn’t suit your needs. Let’s compare the two in detail before you sign up for an account. 


Round 1: Features 

Below are the features for the free plans.  


  • Templates. 

  • Assign items to users. 

  • Add comments, images, attachments, and links to cards. 

  • Integrations with hundreds of applications, including Slack, Gmail, and Microsoft Teams. 

  • Customised automation. For example, send an email alert when a card is moved to ‘Completed’. 

  • Available as an app for Android and iPhone. 

  • Templates. 

  • Assign items to users. 

  • Add comments, images, attachments, and links to cards. 

  • Available as an app for Android and iPhone. 


Winner – Trello. also has integrations and automation features, but these are not available for the free plan, only the mid-tier and above plans. Interestingly, offers integration with Trello. Is admitting that Trello is the superior product? 


Round 2: Ease of Use 

Both Trello and are browser-based and do not require you to download anything, which is always a huge plus in environments that require an admin username and password to install programs on work devices.  


Trello’s interface is uncluttered and simple to use. Drag and drop cards to move them between your columns. Click on a card to expand and read more, add comments, or attachments. Add new cards to existing columns with a single click., meanwhile, is overcomplicated. You can’t drag and drop and all the features and options are laid out on the page, whether you want them or not. also offers a messaging system between team members, which seems unnecessary.  In a world saturated with emails, text messages, and instant chat, we don’t need another way of being contacted. 


Winner – Trello. Simplicity is key. 


Round 3: Price 


  • Free plan 

  • 10 boards. 

  • No limit on users. 

  • Standard plan - $5 USD/user/month 

  • Unlimited boards. 

  • Advanced checklists. 

  • Premium plan - $10 USD/user/month 

  • Additional views and security features. 

  • Free Individual plan 

  • 3 boards. 

  • 2 users. 

  • Basic plan - $11 AUD/user/month 

  • Additional customer support. 

  • Standard plan - $14 AUD/user/month 

  • Additional views. 

  • Automations and integrations are available, but capped at 250 actions per month of each. 

  • Pro plan - $22 AUD/user/month 

  • Private boards. 

  • Additional views. 

  • Additional columns.  

  • 25,000 automation actions. 

  • 25,000 integration actions. 


I signed up for what I thought to be the individual version of, but received an email notifying me that my free trial will end in 14 days. It turned out I had been given free access to the Pro plan for 14 days, without asking for it. This was very confusing and appears to be a sly method of ‘encouraging’ users to pay for the product. 


Winner – Trello by a knockout. The free account has no limit on the number of users and a more reasonable cap on boards.   



Trello, hands down. Not only is the free account very generous with caps, user limits, and features but the platform is simpler to use.  


Also, Trello is a catchier name than and deserves a bonus point.